Page Last Updated
14 August, 2006

PowerPoint
Presentation
Guide

Deadline to submit the final PowerPoint Presentation (to be used at the conference) November 16h, 2006.

1. Please remember "More is Less", i.e. the more you put in a slide, the less attractive it will look.
2. Font size of bullets must not be less 28 points, (ideally, 30-32 points).
3. Font size in slides headers must not be less 32 points, (ideally 36-44 points).
4. No more than 5 bullets on each slide (as a general rule).
5. No more than 6 words on each bullet (as a general rule).
6. Rephrase bullet sentences to make them short and sharp to the point.
7. Do not repeat words that can be included in the header.
8. Enrich your presentation with graphs and pictures (i.e. fewer words).
9. Avoid flying bullets and rotating text. They slow you down and bore the audience.
10. Avoid unnecessary animations. They break your line of thought and slow your delivery.
11. As a guide do not include more than 15 slides per 20-30 minute presentation or 5 slides per 5-10 minute presentation.
    Time over-run will not be permitted.
12. Please practice to make your presentation interesting. Do not assume you have done many before.
13. 'Save' and 'Insert' your diagrams and pictures in JPEG format. Do not use 'Cut' and 'Paste' images as each image pasted will be pasted in BMP format, which will increase the size of your file. It will also cause it to crash more often.

Important Notes:

1. All presentations will be in English language. Kindly use simple and easy to understand language.
2. In the interest of time, questions and answers from delegates are allowed after the presentations and not during presentations.
3. Presentation time is short. Please deliver focused presentations, as one clearly explained idea is better than two half-explained ones. Your aim should be to interest the delegates with a few key points so that they will want to learn more about your paper at the break(s).
   
4. Briefly introduce yourself, your organization and the title of your paper. Then present your subject.
5. Enrich your talk with real life experience, real examples and real figures. Do not assume that the listeners will always be able to relate to abstract concepts or theories. Of paramount importance is to consider what practical points/learnings you can give to business delegates that will assist them in improving the performance of their business.
6. Always leave your audience with learning points to remember.
7. Pay attention to the quality of information presented. Do not use generic statements full of assumptions that cannot be substantiated.
8. Please let us know if you have any special presentation requirements other than PowerPoint such as: Video, Overhead Projector (slides), Internet access or computer audio, etc. They are all available, but we have to notify the technicians.
9. During your presentation, talk clearly and smoothly. Not too fast and not too slow. Clarity is of the essence. Presenters with English as their mother tongue and a very fast mode of speaking should think of other people in the audience whose mother tongue language may not be English since this is an international event.
10. Please avoid phrases that may be of offensive in nature to others.
11. Do not turn your back to the audience and do not talk when facing the screen.
12. Direct Internet links during the presentation are not advisable. They have a habit of letting users down. Alternatively, demo using static screens captured in the manner described below and only run the program at the end if required.
    
    To capture any screen on your computer, press <shift><Print Screen> or <Alt><Print Screen>. Then paste this screen into the 'Paint' program to edit, trim and save in JPEG format. Later insert the image into your PowerPoint presentation using the <Insert> <File> command.
     
13. Use laser pointers selectively. Some people find them distracting.
14. While presenting, avoid keeping objects such as keys and coins in your pockets. One would naturally try to reach for anything in their pockets.
15. Presentations should be sent to presentations@worldcongressnz.com in the required background format as per the announced schedules of the conference.
16. Rehearse well even if you are an experienced presenter. Your audience is sophisticated, thus, reading from slides during presentations is deemed unprofessional.
17. Time yourself and conduct a trial run to ensure quality performance.
    That means: DELIVERING YOUR MESSAGE ON TIME.